Our client an established Trading firm in the loop is looking for an Executive Assistant to support two principals.



The administrative staff at our client plays a vital role in the company’s success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team.



You will deal directly with and provide support to the two principals of their Information Technology division. Your excellent communications skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business and trading environment.



Responsibilities

• Calendar management utilizing Microsoft Outlook

• Scheduling and coordination of meetings:

o Organize internal meetings; meet with other assistants and coordinate calendars

• Phone Responsibilities

o Screening, answering phones and prioritizing calls. Taking messages that help us manage time and help us prepare for call back

• Creation of reports and high quality presentations utilizing Excel and PowerPoint

o Coordinate materials to be used for presentation

o Headcount charts and reporting

• Coordination of travel arrangements for management team

• Editing and proofing memos and written correspondence

• Other administrative duties as required

Education and Experience

• 5+ years of executive assistant experience in a comparable corporate environment preferred. Ideally at “C” level support.

• A bachelor’s degree strongly preferred.



Skills/Knowledge

• Proficiency in MS Office software including Word, Excel, PowerPoint and Outlook.

• Good writing and grammatical skills (i.e. for generating and editing memos).

• Must be extremely detail-oriented and possess strong communication and organizational skills.

• Self-starter with strong sense of ownership and involvement is critical.

• Must be able to apply strong judgment in dealing with a variety of situations and people.

• Must be flexible enough to work overtime if needed.